Volunteer

Conference Planning Committees

Committee

Description

Volunteers

Event Planning

Oversee the activities of all sub-committees and manage task list and schedule. Facilitate planning meetings and serve as liaison between the Board and committees. Manage the planning committee's document repository. Record planning committee meeting minutes.

Chair: Tamra Dagnon

Attendee

Manage the online registration transactions and maintain registrant lists. Respond to registration inquiries. Develop and implement an attendee survey. Coordinate bag stuffing and day-of-event activities.

Chair: Rose Klaben

Members:
Jay Potratz
Sara Anthony
Tim Whitcher

Finance

Create an event budget, and manage/track actual expenses and revenues. Facilitate a post-event audit.

Chair: Barbara Judd

Marketing

Coordinate the selection and purchase of the event bag and promotional items. Manage the design, layout, and printing of the day-of-event program booklet and event signage. Manage the event theme selection, media activities, and door prize giveaway.

Chairs:
Melissa Metz

Members:
Jessi Utecht
Kari Vondracek

Speaker

Plan and coordinate speaker tracks and session topics. Solicit, evaluate, select, and contact qualified workshop and event speakers, and keynote. Obtain items from speakers for attendee door prize drawings. Follow up with speakers post conference for expenses. Commitment begins in late October/early November.

Chair: Jean Kriesel

Members:
Rebecca VanTassell
Dan Kayhart
Cindy Londre
Karen Bellefeuil
Tamiko Grady

Sponsor

Create sponsorship program (levels and benefits) and respond to inquiries. Proactively solicit, cultivate interest, develop relationships and contract event sponsors. Obtain items from sponsors for attendee door prize drawings.

Chair:Nicole Eiler-Carrigan

Members:
Jane Turner

Venue

Facilitate equipment, catering, and a/v needs with the committees and the venue.

Chair: Angie Buchholz

 

Note that committee members qualify for a free conference registration.  We also need event volunteers to serve in the following capacities:

Night before the conference

  • Room setup and event bag assembly (night before the conference)
Day of the conference:
  • Speaker room attendants (also qualify for a free conference registration)
  • Registration and check-in